Include Decision Doc in your New Hire Onboarding process.

New Hire Onboarding: use the New Hire Flyer and New Hire Email Templates to help new hires understand how Decision Doc can help them choose benefits during the onboarding process.

The MyHealthMath team can also send reminder emails to your new hires on your behalf! Please reach out to your Customer Success team if you would like us to send out Decision Doc reminder emails.

Remind employees that Decision Doc is available for Qualifying Life Events.

Qualifying Life Events: use the QLE Flyer to spread the word that Decision Doc is available to employees experiencing a QLE.

1. Add the Decision Doc domains to your Allow List

To create a seamless experience for employees, we need to ensure our domains are on your Allow List. We’ve made this easy by creating a Letter to your IT Department. Sending this to your IT team is critical, so please let us know if you have any questions!

2. You agreed to participate in the Decision Doc Sweepstakes, funded by HSA Bank! 

We’ve provided a Graphic, Flyer, and Email Template for you to share this exciting opportunity with employees. Incorporate these materials, along with the rest of the items below!

Pro Tip: Link the Graphic directly to Decision Doc to make it easy for employees to access!

3. Add the Decision Doc URL to The Point (sharepoint) and your Benefit Landing Page

Benefit Landing Page

• Top Section/Button: if you’re able to add a button for Decision Doc next to the “Employee Self Service” button, we’ve provided some Short Messaging Blurbs that include copy ideas for the button. If you’d like, you can download our Brand Guidelines to pick a Decision Doc color for this button!
• Decision Doc Section: we’ve also provided some suggested language for the Decision Doc section you currently have as a placeholder (find these in the Short Messaging Blurbs). Consider including the same button as the top section, or you can fill the space with our Decision Doc Logo or Decision Doc Reminder Icon.

Additional Suggestions

• Welcome Announcement: a Welcome Banner and Welcome Image that are linked directly to Decision Doc. Consider including these on both the enrollment platform and intranet site.
• Your official enrollment page: this is the last opportunity to catch employees before they make their decisions. Use the Short Messaging Blurbs and Reminder Icon to serve as the final reminder.
• Accompanying your plan documents and plan cost details: Include Decision Doc anywhere you share plan details and cost information. Use the Short Messaging Blurbs, the Employee Flyer (with QR code), and Custom 2-minute Video to help employees understand how Decision Doc can help them choose a plan.
• Pair with your contact information: Is your most common question from employees: “which plan should I enroll in?” We’ve created a specific Short Messaging Blurb you can include next to your contact information.
• Additional Opportunity: use the smaller Reminder Icon next to any place you talk about your plans. This will be a nice visual reminder for employees.

4. Include language in your benefit guide.

Based on typical benefit guides we’ve seen, here are some suggestions for where you might include language:

• Eligibility and Enrollment Section: Let all employees know that Decision Doc can help them evaluate their plan options throughout the year. Use the Benefit Guide Language and Reminder Icon to catch employees’ attention. Additionally, if you have the space, consider inserting the full Employee Flyer in the guide!
• Plan Overview and Cost Section: Use the Benefit Guide Language that describes how Decision Doc can help employees evaluate the entire cost of their plans, not just the premiums.
• HSA Section: HSAs can be scary for some employees. Use the Benefit Guide Language that describes how Decision Doc can help employees better understand if HDHPs and HSAs are a good option for them and their family.
• Medical FSA Section: Use the Benefit Guide Language that describes how Decision Doc can help employees better understand the difference between HSAs and FSAs. Consider adding the small Reminder Icon here to grab people’s attention.
• Q & A Section: Sometimes employees need a little extra information about Decision Doc before they use the platform. We provided FAQs we often receive about Decision Doc.

5. Add the Decision Doc PPT slides to your benefit meeting presentation.

If you host any benefit webinars, use these Benefit Meeting Slides and Talking Points in your webinar to describe what Decision Doc is and how it can help employees.

6. Include Decision Doc in your OE email communications

Direct emails to employees about Decision Doc is one of the best ways to encourage participation.

We will create a set of email templates to make this easy. Templates will include suggested subject lines and send dates, along with details about your Exclusive Drawing! Email templates will include: Intro Email, Drawing Email (plus, an Exclusive Drawing Flyer), Email from your Executive Leadership, and a Final Reminder Email.

Pro Tip: Consider including the Employee Flyer as an email attachment!

Don’t forget that the MHM team can send emails directly to your employees to make things easier for you. If you change your mind and would like us to set this up, let us know!

7. Include Decision Doc in your New Hire Communications

We’ve provided a Flyer and Email Template for you to share this exciting opportunity with new employees. 

Pro Tip: Consider the New Hire Flyer as an email attachment!