Click here to visit your Implementation Page where you can download templates, submit your eligibility file, and view other helpful resources!

Groton-Dunstable Regional School District

2023 Dashboard

Your custom communication strategy and engagement updates

New Hire and QLE Decision Doc Engagement

Usage as of 06/07/2023
Participation will be updated quarterly.

Total Unique Engagements

Total Engagements

Total Unique Engagements is the number of unique employees who have used Decision Doc, while Total Engagements is the number of reports delivered. An employee who ran multiple scenarios in Decision Doc will be counted once under Total Unique Engagements, but may be counted 4 times under Total Engagements.

One of the benefits of Decision Doc is that it’s available to you and your employees for the entire plan year!

Your dedicated Customer Success team is here to help brainstorm engagement ideas.

New Hire and QLE Materials

 

Check out the Optimizing Decision Doc Engagement overview for ideas on how to optimize engagement with your new hires! 

Include Decision Doc in your New Hire Onboarding process.
New Hire Onboarding: use the New Hire Flyer and New Hire Email Templates to help new hires understand how Decision Doc can help them choose benefits during the onboarding process.Delete if already sending new hire emails The MyHealthMath team can also send reminder emails to your new hires on your behalf! Please reach out to your Customer Success team if you would like us to send out Decision Doc reminder emails.
Remind employees that Decision Doc is available for Qualifying Life Events.
Qualifying Life Events: use the QLE Flyer to spread the word that Decision Doc is available to employees experiencing a QLE.
Supporting Materials (click to download)

QLE Flyer (8.5 x 11 PDF)

Final OE Engagement Updates

Engagement as of 05/08/2023

Total Unique Engagements

Viewed Claims Snapshot

Completed Questionnaire

Claims Snapshots Viewed + Completed Questionnaire will not add up to Total Engagements. Total Engagements is the number of unique employees who have used Decision Doc; some may have viewed a snapshot, some the questionnaire, and some both!

Communication Strategy

Embedding Decision Doc in your open enrollment (OE) strategy will make Decision Doc feel like a natural part of the enrollment process. Based on our Implementation Meeting, we’ve put together guidance and materials you can use to make Decision Doc stand out to employees.

www.myhealthmath.com/gdrsd2023

This is your unique link to Decision Doc.

Follow these steps to optimize enrollment

1. Add the Decision Doc domains to your Allow List

To create a seamless experience for employees, we need to ensure our domains are on your Allow List. We’ve made this easy by creating a Letter to your IT Department. Sending this to your IT team is critical, so please let us know if you have any questions!

Supporting Materials (click to download)

Letter to your IT Department 

2. Add the Decision Doc URL to your benefit enrollment platform and intranet page

Here are some materials and suggested opportunities to share Decision Doc.

  • Welcome Announcement
  • Accompanying your plan documents and plan cost details
  • Pair with your contact information
3. Include language in your benefit guide.

Based on typical benefit guides we’ve seen, here are some suggestions for where you might include language:

  • Eligibility and Enrollment Section
  • Plan Overview and Cost Section
  • HSA Section
  • Medical FSA Section
  • Q & A Section
4. Add the Decision Doc PPT slides to your benefit meeting presentation.

You mentioned some benefit webinars. Use these Benefit Meeting Slides and Talking Points in your webinar to describe what Decision Doc is and how it can help employees.

Supporting Materials (click to download)

Benefit Meeting Slides & Talking Points

5. Include Decision Doc in your OE email communications

Direct emails to employees about Decision Doc is one of the best ways to encourage participation.

  • MHM will email employees directly during your OE period to remind them that Decision Doc is available! All we need from you is to send the Intro to Decision Doc email. This will ensure they recognize the email coming from our team.

Don’t forget about Step 1 and make sure your IT Department has added our domains to the Allow List!

  • We have included an additional email blurb with language you can include within other OE emails you may already be sending

 

Supporting Materials (click to download)

Email Templates

  • Short Email Blurb
  • Intro to Decision Doc
  • General Email
  • From your Executive Leadership Team

Flyers

6. Additional Materials 

Here are a few other materials we have created for you.

  • Harvard Pilgrim Healthcare Flyer: be sure to pair this with your unique Decision Doc URL! 
  • Decision Doc Employee Video: be sure to pair this with your unique Decision Doc URL!
  •  Quarter Sheet: be sure to hand these out to employees to get them excited about using Decision Doc!

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