ABC Company 2023 Dashboard

Your custom communication strategy and engagement updates

Communication Strategy

Embedding Decision Doc in your open enrollment (OE) strategy will make Decision Doc feel like a natural part of the enrollment process. Based on our Implementation Meeting, we’ve put together guidance and materials you can use to make Decision Doc stand out to employees.

www.myhealthmath.com/abccompany2023

This is your unique link to Decision Doc.

Follow these steps to optimize enrollment

1. Add the Decision Doc domains to your Allow List

To create a seamless experience for employees, we need to ensure our domains are on your Allow List. We’ve made this easy by creating a Letter to your IT Department. Sending this to your IT team is critical, so please let us know if you have any questions!

Supporting Materials (click to download)

Letter to your IT Department Karina & Heather – mailchimp version

Letter to your IT Department Karina & Heather – NO mailchimp version

Letter to your IT Department Karina & Jenn – mailchimp version

Letter to your IT Department Karina & Jenn – NO mailchimp version

Letter to your IT Department Andrea & Heather – mailchimp version

Letter to your IT Department Andrea & Heather – NO mailchimp version

Letter to your IT Department Megan & Heather – mailchimp version

Letter to your IT Department Megan & Heather – NO mailchimp version

2. You agreed to participate in the Decision Doc Sweepstakes, funded by HSA Bank! (HSAB Sweepstakes ONLY)

We’ve provided a Graphic, Flyer, and Email Template for you to share this exciting opportunity with employees. Incorporate these materials, along with the rest of the items below!

Pro Tip: Link the Graphic directly to Decision Doc to make it easy for employees to access!

Supporting Materials (click to download)

Sweepstakes Graphic (png file)

Sweepstakes Email Template 

Sweepstakes Flyer (8.5 x 11 PDF)

2. Add the Decision Doc URL to your benefit enrollment platform and intranet page (edit names if ER gave specific names for each platform)

Here are some materials and suggested opportunities to share Decision Doc.

  • Welcome Announcement
  • Your official enrollment page
  • Accompanying your plan documents and plan cost details
  • Pair with your contact information
Supporting Materials (click to download)

Welcome Banner (png file)

Benefit Platform & Intranet Blurbs

Employee Flyer (8.5 x 11 PDF)

Custom Video (2 minutes)

Reminder Icon (png file)

3. Include language in your benefit guide.

Based on typical benefit guides we’ve seen, here are some suggestions for where you might include language:

  • Eligibility and Enrollment Section
  • Plan Overview and Cost Section
  • HSA Section
  • Medical FSA Section
  • Q & A Section
Supporting Materials (click to download)

Benefit Guide Language

Reminder Icon (png)

Employee Flyer (8.5 x 11 PDF)

FAQs (no claims snapshot version)

FAQs (yes claims snapshot version)

4. Add the Decision Doc PPT slides to your benefit meeting presentation.

You mentioned some benefit webinars. Use these Benefit Meeting Slides and Talking Points in your webinar to describe what Decision Doc is and how it can help employees.

Supporting Materials (click to download)

Benefit Meeting Slides & Talking Points

5. Include Decision Doc in your OE email communications

Direct emails to employees about Decision Doc is one of the best ways to encourage participation.

IF MHM LED EMAILS

  • MHM will email employees directly during your OE period to share the Quick Start Guide (DELETE IF NOT APPLICABLE) and let them know how to get started with Decision Doc. All we need from you is to send the Introduction to Decision Doc email. This will ensure they recognize the email coming from our team. Pro tip: include the Employee Flyer, with QR code, as an attachment to this email!
    • Don’t forget about Step 1 and make sure your IT Department has added our domains to the Allow List! (DELETE IF NOT APPLICABLE)
  • We have included an additional email template with language you can include within other OE emails you may already be sending. 

IF NO MHM LED EMAILS

We have created a set of email templates to make this easy. 

Pro Tip: Consider including the Employee Flyer as an email attachment! 

Include for HSAB ONLY if ER did not want MHM led emails Don’t forget that the MHM team can send emails directly to your employees to help encourage participation and make things easier for you. If you change your mind and would like us to set this up, let us know!

Supporting Materials (click to download)

MHM LED EMAILS

Email Templates

  • Introduction to MyHealthMath
  • Short Email Text
  • Full Intro 
  • Full Reminder

Flyers

  • Employee Flyer (8.5 x 11 PDF)
  • Raffle Flyer DELETE IF NOT APPLICABLE

NO MHM LED EMAILS

Email Templates

  • Short Email Text
  • Full Intro 
  • Full Reminder

Flyers

  • Employee Flyer (8.5 x 11 PDF)
  • Raffle Flyer DELETE IF NOT APPLICABLE
6. Additional Materials DELETE THIS SECTION IF WE DID NOT SAY WE WOULD CREATE THESE MATERIALS FOR THE ER – NOTE THE HPHC FLYER THAT WE NEED TO INCLUDE FOR HPHC CLIENTS

Here are a few other materials we have created for you.

  • Electronic Slide
  • Messaging App
  • Postcard
  • Poster
  • Quarter Sheet
  • New Hires Flyer
  • Harvard Pilgrim Healthcare Flyer: Be sure to pair this with your unique link to Decision Doc
Supporting Materials (click to download)

Electronic Slide (PPT)

Messaging App – Short Messaging Blurbs

Poster (11 x 17 PDF)

Postcards (PDF)

Quarter Sheet (PDF)

New Hires Flyer (8.5 x 11 PDF)

HPHC Flyer (8.5 x 11 PDF)

 

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